Executive Assistant (VI20250601)

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Regional Business Director. The ideal candidate will be a strategic partner, assisting in operational improvements, data-driven reporting, and managing administrative tasks efficiently. This role requires strong analytical skills, attention to detail, and the ability to handle confidential matters with discretion.

Key Responsibilities

1. Administrative & Personal Support (40%)

• Manage and respond to emails on behalf of the Regional Business Director, ensuring prompt and professional communication.

• Attend meetings as a representative of the Regional Business Director, taking notes and conveying decisions.

• Handle personal and confidential matters with discretion.

2. Reporting & Data Analysis (30%)

• Consolidate and analyze sales reports.

• Prepare and present findings to the Regional Business Director in a clear and actionable format.

• Draft meeting memos, reminders, and follow-ups to ensure timely execution of action items.

3. Operational Improvement (30%)

• Analyze current sales operations and identify areas for efficiency enhancement.

• Provide actionable recommendations to the Regional Business Director for process optimization.

• Assist in implementing new procedures to improve workflow and productivity.

Qualifications & Requirements

• 5-8 years of experience as an Executive Assistant, preferably supporting senior leadership in sales or operations.

• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data visualization) and other Office tools.

• Excellent analytical skills with the ability to interpret data and provide insights.

• High level of professionalism, discretion, and ability to manage sensitive information.

• Fluent in English, Mandarin & Cantonese.

• Proactive, detail-oriented, and capable of multitasking in a fast-paced environment.