Secretary

Key Duties

• Organize and coordinate high-level meetings and executive travel arrangements.
• Manage courier services, office supplies, equipment maintenance, and stationery inventory.
• Provide general clerical support including filing, typing, mail handling, and telephone enquiries.
• Maintain petty cash, monitor office expenses, and assist in budget preparation.
• Coordinate office assistant and driver’s daily duties and visitor permit issuance.
• Support subscription management for periodicals and postage replenishment.
• Update and distribute contact lists for committees and board members.
• Act as backup to the Executive Secretary during absence.

Requirements

• Minimum 5 passes in HKCEE or 6 subjects at Grade 2/E in HKDSE
• Minimum 5 years of experience in office administration or related roles.
• Proficient in spoken and written English.
• Competent in using common computer applications, including Chinese word processing.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Detail-oriented, proactive, and able to work independently as well as part of a team.